The Hall Management
Committee (‘The committee”) make available for hire the hall and facilities
under the following rules and standard Terms and Conditions, which form the
agreement:
The Hirer shall not transfer or sub let the
booking to a third party.
Under the Milton Keynes Council Entertainments Licence, functions must end no later
than:
SUNDAY-THURSDAY:
8.30am – 11.30pm
FRIDAY-SATURDAY: 9.00am -
Music
and entertainment must end 15 minutes before these times.
Under Fire Regulations, the hall has a maximum
capacity of 100 persons seated and 70 persons with tables and chairs. The Hirer
shall ensure that there is a responsible person in charge throughout the period
of hire.
The Hirer must, at the time of hire, discuss and
seek approval from the bookings clerk, when advertising or publicity material is
to be displayed or decorations used,
All provisional bookings must be confirmed within
ten days, with payment of deposit. The hire charges applicable are listed on the
booking form. The full hire charge is due no less than
30 days before the
letting. The full deposit is returnable less any breakages or damage and losses,
which will be deducted at cost from the deposit.
(Applications made within
30 days of letting)
When an application for hire is made within
30 days of the date of the proposed letting, the full hire charge must be paid
together with the deposit.
In the event of cancellation by the hirer, the
following will apply:
(a) For more than
30 days notice, the hire
charge and deposit will be refunded provided the booking can be re-let. If the
booking cannot be re-let the full hire charge will be re-funded but the deposit
will be retained.
(b) For less than
30 days notice, the hire
charge and deposit will be refunded provided the booking can be re-let. If the
booking cannot be re-let the full hire charge will be re-funded but the deposit
will be retained.
The hall will be cleaned prior to a letting. There
is a cleaning charge included in the hire charge.
No intoxicating liquor shall be supplied. All
liquor to be supplied by the Hirer.
The Hirer shall not use, or permit the use of, the
Hall for any unlawful purpose; nor do anything (or bring into the Hall anything)
which may endanger the Hall, the users, or invalidate any insurance policies
relating thereto. The hirer shall, if selling goods on the premises, comply with
the fair trading laws and any local code of practice issued in connection with
such sales. In particular, the Hirer shall ensure that the total prices of all
goods and services are prominently displayed as shall the Hirers name and
address.
The Hall shall not be used as the Hirer’s
postal address.
No betting, gaming, or lotteries shall take
place on the Hall premises except that allowed by law and the Hirer shall obtain
any licence or certificate required prior
to booking the Hall for any such use.
The Hirer is responsible for ensuring that
inconvenience and nuisance is not caused to other users of the Hall or local
Residents.
Belongings of the Hirer cannot be left on the Hall
premises outside the period of hire, except with the prior permission of the
committee, and at the owner’s risk.
The Hirer shall be responsible for:
(a)
Adequate supervision of the Hall premises
(b)
Fabric and contents
(c)
Prevention of damage, however slight
(d)
The cost of all breakages, damage and losses.
The committee accepts no responsibility for the
personal property left on the Hall premises. Any lost property remaining after
one month will be treated as abandoned and disposed of by the committee.
Except in the case of
trained hearing or
guide dogs, animals shall
only be permitted in the Hall premises in connection with
organised activities such as training or
shows, and then only at the discretion of the committee.
A system of safe lighting is installed in the Hall
and must not be interfered with.
Fire exits signs must not be obstructed in any
way. In particular, tables and chairs must be arranged such that free access is
possible at all times along corridors, and to all internal doors and fire exits.
The fire fighting equipment must not be removed
from the designated fire points and shall only be used for the purposes for
which it is installed.
The Hirer agrees to indemnify the committee
against any loss, damage claim or expense, howsoever arising, caused or
occasioned during the Hirer’s use of the Hall premises.
The committee reserves the right to refuse any
application for hire.
The committee reserves the right to cancel without
liability and without notice any booking the purpose or nature of which has been
misrepresented to the committee.
The committee accepts no responsibility for
personal injury or loss, or damage to personal property.
The committee shall not be liable for any loss
incurred by the Hirer through the non-availability of the Hall resulting from
circumstances beyond its control or any breach of these conditions.
The committee reserves the right to change or
amend the Conditions of Hire at any time without prior notice.
No live bands to play in the Hall without the
permission of the committee.
Updated: 19th February 2012